PRC Candidate Privacy Policy



Outfit7 PRC Candidates Privacy Notice


(Last update on January 19, 2023)


General information


This privacy notice informs you what you can expect us to do with your personal information when you make contact with us or use the services of our service providers during the process of your application or hiring process for a position at Outfit7.


This notice is layered. So, if you wish, you can easily select the reason we process your personal information and see what we do with it.


  • 收集、处理和共享的信息;
  • 信息处理的原因;
  • 信息处理目的;
  • 是否必须提供;
  • 信息保存时长;
  • 是否有其他信息接收者;
  • 是否打算将其传送到另一个国家。

We will tell you:

  • what information we collect, process and share, or not;
  • why we are able to process your information;
  • what purpose we are processing it for;
  • whether you have to provide it to us;
  • how long we store it for;
  • whether there are other recipients of your personal information;
  • whether we intend to transfer it to another country.


This privacy notice was last updated 19 January 2023.


The data user's contact details

除另有说明外,Beijing Outfit7 Technology Consulting Co., Ltd(一家在中国注册的公司)及其任何关联公司、子公司和其他有关公司(在本隐私通知中统称"Outfit7"或"我们")是我们所处理个人信息的数据使用者。

Beijing Outfit7 Technology Consulting Co., Ltd, a company registered in the PRC, and any of its affiliates, subsidiaries, or other related companies(referred to in this privacy notice as "Outfit7", "we" or "us") shall be considered the data user for the personal information we process, unless otherwise stated.



Our postal address: Room 1319, 13/F, No. 112 Jianguo Road, Chaoyang District, Beijing, China.


What information we collect, process and share


The information we collect, process and share are explained by type and purpose in the table hereunder.

Your nameMandatory for us to identify you
Your date of birthMandatory for us to respect our legal obligation regarding the minimum legal work age in the PRC
Your contact details: phone, email, address, instant messaging identifier and social media identifierMandatory for us to contact you
Your work experienceMandatory for us to assess your qualifications for the relevant job opening at Outfit7
Your academic backgroundMandatory for us to assess your qualifications for the relevant job opening at Outfit7
Your banking detailsMandatory for us to reimburse you for expenses you have incurred during the hiring process, and which we have approved by written confirmation
Your photographOptional, if you wish to include your photograph on your resume
Your reference lettersMandatory for us to assess your qualifications for the relevant job opening at Outfit7
Your portfolio and access credentials (if any)Mandatory for us to assess your qualifications for the relevant job opening at Outfit7
Information regarding disabilities if anyOptional for us to make adjustments during the recruitment process
The results of your expertise tests, as well as your responses to any assessment questionnaires that you may take as part of the recruitment processMandatory for us to assess your qualifications for the relevant job opening at Outfit7
The results of your medical examinationMandatory for us to assess your qualifications for the relevant job opening at Outfit7
Information from your ID or passportMandatory for us to identify you
Your entitlement to work in the country where the job opening is locatedMandatory for us to assess your qualifications for the relevant job opening at Outfit7
Information you provide on your job interviewMandatory for us to assess your qualifications for the relevant job opening at Outfit7
Information on how you heard about the positionMandatory for us to be able to optimise the hiring process
Other information you decide to provideOptional, if you wish to provide us with such information


How do we get information?


  • 您向我们的招聘合作伙伴提交了个人信息。
  • 您通过我们的网站、电子邮件或其他联系方式与我们联系。
  • 您通过电子邮件、电话、消息服务或会面直接联系了我们的代表。
  • 我们与您联系,以了解您是否对我们的工作职位感兴趣。

Most of the personal information we process is provided to us for one of the following reasons (as applicable):

  • You have submitted your personal information to our hiring partners.
  • You have contacted us via our website, email or contact form.
  • You have contacted one of our representatives via direct email, phone, messaging services or face-to-face meeting.
  • We have contacted you to find out if you are interested in a position with us.



Our hiring partners are third party services that provide us with a selection of candidates, including, without limitation, online job portals, job posting mobile applications, hiring agencies or individual professionals (headhunters).

If it is not disproportionate or prejudicial, we will contact you to let you know we are processing your personal information.


Your data protection rights


Under data protection law, you have rights we need to make you aware of. The rights available to you depend on our reason for processing your information.


Your right of access


You have the right to ask us for copies of your personal information. This right always applies. There are some exemptions, which means you may not always receive all the information we process.


Your right to rectification


You have the right to ask us to rectify information that you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. These rights always apply.


Your right to erasure


You have the right to ask us to erase your personal information in certain circumstances.


Your right to the restriction of processing


You have the right to ask us to restrict the processing of your information in certain circumstances.


You are not required to pay any charge for exercising your rights. We will respond to your request in the shortest time possible in accordance with our legal obligations.


If you wish to make a request, please write to: Room 1319, 13/F, No. 112 Jianguo Road, Chaoyang District, Beijing, China.


Sharing your information


We will not share your information with any third parties for the purposes of direct marketing.


We use third party companies who provide elements of services for us. When sharing your information that we receive from them, we respect any contractual agreement in place and their privacy policy.


In some circumstances we are legally obliged to share information. For example, under a court order or where we cooperate with data protection supervisory authorities in handling complaints or investigations. We might also share information with other regulatory bodies in order to further their, or our, objectives. In any scenario, we will ensure that we have a lawful basis on which to share the information and document our decision-making and ensure that we have a legal basis on which to share the information.


Transferring your information



We may transfer your information to recipients located outside the territory of the People's Republic of China. We take the greatest care to ensure that the appropriate technical and operational measures are put in place to protect your information during its transfer. We only transfer information you have previously agreed to, either with our hiring partners or directly with us.

We transfer your information in compliance with the relevant legal obligations at the time of the transfer.


Links to other websites or online services


Where we provide links to websites or services of other organisations, this privacy notice does not cover how that organisation processes personal information. We encourage you to read the privacy notices on the other websites you visit.


Your right to complain


We work to high standards when it comes to processing your personal information. If you have any queries or concerns, please write to: Room 1319, 13/F, No. 112 Jianguo Road, Chaoyang District, Beijing, China, and we will respond as soon as possible.


Changes to this privacy notice


We keep our privacy notice under regular review to make sure it is up to date and accurate.


Children's information


If you are under the legal age and apply for a position at Outfit7, you should immediately stop sending us information for hiring purposes, and inform your parents and/or legal guardian to request that we remove your information from our systems.


Managing user contact


Restricted contact


We may restrict your access to our services if it is necessary to protect our staff from unacceptable behaviour, which is defined as abusive or threatening user behaviour, where a user is threatening or intimidating towards a particular member of staff or towards us in general.


If we do this, we will explain to you the restriction we have applied and why we feel it is necessary. We will create a record of the restriction for administrative purposes, so relevant staff members know the restriction is in place. This will include your name, contact details and a description of why we have imposed a restriction.


The decision to impose a restriction will be taken, and reviewed, by a manager. We will write to you explaining why we have applied the restriction. We will review the restriction periodically. We will remove it if we feel your behaviour has changed or if you no longer communicate with us.


Single point of contact


We may provide a single point of contact if you or we (or both) believe it will help to create a better outcome for all concerned.


How you can contact us


Emailing us (if applicable)



We use Transport Layer Security (TLS) to encrypt and protect email traffic on our servers in line with government guidance on email security. Most email providers use TLS by default. We encourage you to check the security level of your email provider.

We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. You must ensure that any email you send is within the bounds of the law.


  1. 违反中华人民共和国宪法基本原则的内容;
  2. 危害国家安全,泄露国家秘密,颠覆国家政权,破坏国家统一的内容;
  3. 损害国家荣誉和利益的内容;
  4. 煽动民族仇恨、民族歧视,破坏民族团结的内容;
  5. 破坏国家宗教政策,宣扬邪教和封建迷信的内容;
  6. 散布谣言,扰乱社会秩序,破坏社会稳定的内容;
  7. 散布淫秽、色情、赌博、暴力、凶杀、恐怖或者教唆犯罪的内容;
  8. 侮辱或者诽谤他人,侵害他人合法权益的内容;
  9. 侵害他人知识产权、商业秘密等合法权利的内容;
  10. 恶意隐瞒真相以误导、欺骗他人的内容;
  11. 发布、传送、传播广告信息及垃圾信息的内容;或
  12. 其他法律法规禁止的内容。

You should refrain from sending us any content forbidden by PRC regulations, such as content that:

  1. is against the basic principles of the PRC Constitution;
  2. endangers national security, leaks state secrets, subverts state power, undermines national unity;
  3. is harmful to national honour and interests;
  4. incites ethnic hatred, ethnic discrimination, or undermines ethnic solidarity;
  5. violates state religion policies or propagates cults and feudal superstitions;
  6. spreads rumours, disturbs the social order, or undermines social stability;
  7. spreads obscenity, pornography, gambling, violence, incites homicide, terror or instigates crimes;
  8. insults or slanders others, or infringes the legitimate rights and interests of others;
  9. infringes the legal rights of intellectual property or commercial secrets;
  10. maliciously conceals the truth in order to mislead or deceive;
  11. releases, transfers, or disseminates advertising information and spam; or
  12. is otherwise forbidden by laws or regulations.


Writing to our postal address


Our postal address is: Room 1319, 13/F, No. 112 Jianguo Road, Chaoyang District, Beijing, China.


Retention schedule


  • 我们是否正在处理单项工作申请,在这种情况下,信息会在招聘流程完成后最多保留6个月;
  • 您是否已同意我们将您的信息保存在人才档案中,在这种情况下,信息会在招聘流程完成后最多保留5年;
  • 我们是否有保留数据的法律或合同需要;
  • 数据是否是满足您的请求所必需。

We retain information where we have an ongoing legitimate business or legal need to do so. Our retention periods will vary depending on the type of data involved, and generally we will refer to these criteria in order to determine the retention period:

  • whether we are processing a single job application, in which case we keep your information for up to 6 months after the hiring process is completed;
  • whether you have given us your consent to have your information kept in our talent file, in which case we keep your information for up to 5 years after the hiring process is completed;
  • whether we have a legal or contractual need to retain the data;
  • whether the data is necessary to fulfil a request you made to us.


When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.